• cryForms – Forms at their best
• cryForms screenshots
• Try cryForms for free
• What can cryForms do?
• Supported field types in cryForms
• Examples created with cryForms
• Pricing
• FAQ

cryForms – Forms at their best

cryForms is our own web-based software solution that lets you create, manage, and use forms with ease.

Whether for installation reports, maintenance logs, site sketches, or even letters — with cryForms you create your documents simply, securely, and fully digital.

cryForms is built by users for users! We don’t want you to have to train your staff extensively or go through long onboarding. cryForms should be immediately understandable and operable by everyone. We rely on a pure web interface, so the software runs on any internet-enabled device — with no installation. All you need is a device with a modern browser, and you’re good to go.

Instinctive, simple, cutting-edge IT — that’s cryForms!

cryForms screenshots

A few screenshots often say more than a thousand words. Here are some examples of what cryForms looks like and how it works.

Try cryForms for free

Curious?
Then test our demo installation at https://demo.cryforms.app without obligation.
Login details are available on request via our contact form.

What can cryForms do?

Highlights

• Focus on the essentials — no feature bloat, just what you really need.
• Easy to use and intuitive interface — no long onboarding required.
• Very powerful and flexible — from simple forms to complex reports.
• Fully digital — no paper forms, everything stored securely.
• Tamper-proof forms — once created/signed, they can’t be altered.
• Create letters — generate PDFs directly from cryForms.
• Low effort for you — we create the form definitions and take care of updates, security, and backups.
• Fully GDPR-compliant — data stays in Germany on our servers.
• Single Sign-On (SSO) login — one login for all our services.

Creating forms

Forms in cryForms are created from so-called form definitions. We create these for you, so you don’t have to worry about anything. Just share your requirements and we’ll provide the matching forms.

In the cryForms web interface, a logged-in user can create forms from these definitions. A permissions system governs who can view and edit which forms, ensuring only authorized people access sensitive data.

Editing forms

Created forms can be edited directly in the web interface on any device — PC, tablet, or smartphone. The forms are responsive and adapt to screen size.

On larger screens, the on-screen display matches the later PDF output, so you see what the final document will look like.

All inputs are autosaved on the server during editing, so the current state is always preserved. You can switch devices at any time and continue where you left off. Even with poor or interrupted connectivity, inputs are cached locally and automatically synchronized once the connection is restored.

Depending on the inputs, sections can be shown or hidden dynamically. For example, display certain fields only when a specific option is chosen — for a clean, user-friendly interface.

Forms can be delegated to other users for editing. For example, a dispatcher creates an installation report and forwards it to the technician for review and signature. The assignee receives a notification and can edit and sign the form in the web UI.
Forms can also be sent to customers or external people for editing, review, and signature via a link.

Once a form is finished, it can be finalized and exported as a PDF, emailed, or uploaded to a cloud.

Digital signing

Forms can be digitally signed right in the web interface using a dedicated signature field that accepts mouse or touch input.

Signatures are embedded into the form and the current state is cryptographically signed, ensuring the form can’t be altered afterward — any change would invalidate the signature and be immediately visible. It’s also possible to sign only a specific section of a form, leaving other parts editable. That’s useful, for example, when a technician signs a report, but the customer adds information afterward.

Finalizing forms

When a form is completed, it can be finalized, becoming read-only to preserve data integrity and indicate the task is done.

Finalized forms can be exported as a PDF, emailed, or uploaded to a cloud — manually or automatically as desired.

Ideally, you use cryForms together with our Cloud to automatically archive and manage finalized forms. This way you always have access to all finalized forms and can view or download them at any time. With the cloud, table-of-contents files can be maintained automatically so you keep an overview even after years and many created forms.

Immutability of forms

Forms are created from form definitions that we maintain and update. Once a form has been created, its structure can no longer be changed — only the fields can be filled in. Even if a form definition changes later, existing forms remain unchanged. This ensures tamper resistance and integrity.

All inputs in a form are cryptographically signed when you sign the form. Any later manipulation is immediately detectable; the form will clearly indicate this.

Custom pages

Administrators can create custom pages in cryForms that are shown in the web interface for information, guides, or other content.

Administration area

Authorized users can configure many settings in the admin area, such as:

• Manage targets for automatic notifications triggered by form events
• Maintain lists for dropdowns used in forms
• Create and edit announcements shown in the web UI
• Manage custom pages
• Adjust various settings such as email signatures, additional UI texts, or the UI accent color

Supported field types in cryForms

cryForms supports a wide range of field types that you can combine as needed. All fields can be required, and validations ensure inputs meet your rules. Most fields support input formatting, alignment, placeholders, and unit labels.

Text fields

The most commonly used field — for names, addresses, or descriptions. Single-line and multi-line variants exist; multi-line fields grow with the text.

Text fields can also be filled automatically using an integrated QR/barcode scanner. In addition, a built-in geolocation can capture the user’s current location (coordinates) and insert it into the form.

Number fields

Optimized for numeric input with optional range limits, fixed decimals/thousands separators, and optional red for negative numbers. Barcode scanning can populate numbers from barcodes.

Checkboxes

Single or multiple selections; icons can be customized.

Dropdowns (select fields)

Static or dynamic lists (from admin-managed lists), with support for dependent dropdowns, inline search for long lists, and optionally free-form entries.

Date and time fields

User-friendly date/time input via calendar or manual entry; restrict selectable ranges; time display optional.

Images and sketches

Upload images or draw sketches directly in the form. Images can be sized and positioned. A powerful integrated image editor lets you crop, rotate, annotate, and combine images or create blank canvases for instructions or sketches.

Calculations

Perform automatic calculations based on inputs — sums, differences, complex formulas, even concatenations — results update automatically when inputs change. Calculation fields are read-only but can feed other fields.

Repeatable sections and tables

Add as many rows as needed, each with the same fields — ideal for material lists, work times, and other repeating data. Users can add/remove rows; calculations can aggregate across rows. Repeatables can also render as tables.

Signatures

Collect signatures digitally right in the form via mouse or touch. Once signed, the current state is cryptographically sealed; optionally, only specific sections can be signed.

Examples created with cryForms

The following examples show PDFs created in our demo instance.

Pricing

cryForms base package

Includes use of the software, all updates, and support — the foundation for all add-ons.

Included services:

• Your own cryForms instance on our servers
• Use of all cryForms functions
• Regular updates and improvements
• Full email support and free bug fixes
• 5 cryForms users
• 20 GiB storage for form definitions and forms
• Up to 20 available form definitions in the instance
• Creation of one form definition with up to 50 fields included during setup
• Daily backups

Price: €49.99 / month
Setup: €149.99 one-off

Additional users

Add as many cryForms users as you need.
Note: With SSO across multiple services, the number of users counts for all services.

Price: €3.99 / month / cryForms user

Creating a form definition

We create the form definitions you need, tailored to your specifications, and deploy them to your instance. Not included in the base package — charged per definition. The first 10 fields per definition are included.

Price: €99.99 one-off
Each additional field: €1.99 one-off

Adjusting an existing form definition

We can add fields or change existing ones as requested.

Price: €29.99 one-off
Per field: €1.99 one-off

FAQ

What exactly do I need to use cryForms?

An internet connection and a modern browser — cryForms is web-based and runs on any device. No installation required.

Older browsers or OS versions may be unsupported; we recommend current versions of Firefox, Chrome, Edge, or Safari.

Can forms be edited offline?

cryForms is primarily designed for online use. Limited offline filling is possible: open forms can be edited as long as you don’t leave the page; inputs are cached and synchronized once online again. Data persists locally even if you close the page; on next open you’ll be asked to upload local data.
Certain features like image editing require connectivity.

What happens if a form is edited on two devices at the same time?

cryForms detects conflicts and warns that the form changed on the server. Users can choose to accept server changes or overwrite with their own.

How are form definitions created?

Easy for you — just share your requirements and we’ll build the definitions. You can request changes anytime until the final version is ready.

Can form definitions be changed or extended?

Of course — request changes at any time; we’ll update your instance accordingly.

Can I create form definitions myself?

Not directly. Building robust definitions is complex; we’ll handle it to ensure quality and optimal function.

How long are created forms kept in cryForms?

As long as you need. Completed forms are marked as archived after a certain time and hidden from the active list. You can access or restore archived forms as needed. To save space and keep things tidy, archived forms are eventually removed after agreed retention periods.

Can forms be delegated to multiple users?

Yes — create multi-user workflows so a form is processed step by step. Users are notified by email.

Is there an API for cryForms?

Yes — a limited API is available to fetch and adjust certain settings. API keys are provided by us on request. Not all endpoints are public.